Privacy Policy

At Quiddity Talent Solutions Ltd. ("we", "us", "our"), your privacy is of the utmost importance. This Privacy Policy explains how we collect, use, and protect your personal data when you interact with us via our website, services, and communications. By using our services, you agree to the terms set out in this Privacy Policy.

1.Who We Are

Quiddity Talent Solutions Ltd. is a talent solutions provider specialising in the Life Sciences, MedTech, Biotech, and STEM industries. Our registered office is located at 12 Granary Wharf Business Park, Wetmore Road, Burton on Trent, Staffordshire, DE14 1DU. We are committed to safeguarding your personal information and complying with applicable privacy laws.

2. What Information We Collect

We collect and process the following categories of personal data:

Contact Information: Name, email address, phone number, and postal address.

Professional Information: CV, work experience, qualifications, certifications, and references.

Communication Data: Any correspondence or enquiries through emails, forms, or phone calls.

Website Usage Data: IP address, browser type, access times, and referring website.

Sensitive Data: Only if relevant and consented to (e.g., health-related information for regulatory or employment purposes).

We collect data directly from you or through third-party sources such as recruitment platforms, social media, or referrals, in compliance with applicable laws.

3. How We Use Your Information

We use your personal data for the following purposes:

Recruitment Services: Matching you with job opportunities, providing career advice, and assessing your suitability for roles.

Client Services: Assisting our clients in finding qualified candidates and managing talent.

Communication: Responding to enquiries, sending updates on job vacancies, and industry news.

Compliance: Ensuring compliance with legal and regulatory obligations (e.g., equal opportunity laws).

Website Analytics: Monitoring website performance to improve our services.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

Consent: When you voluntarily submit your details via our website or forms.

Legitimate Interests: To conduct recruitment activities and provide professional services.

Contractual Necessity: To fulfil contractual obligations with clients and candidates.

Legal Compliance: To comply with legal obligations under applicable laws and regulations.

5. Data Sharing

We do not sell your personal data to third parties. We may share your data with:

Clients: To introduce candidates for job opportunities.

Service Providers: Third-party vendors who provide services (e.g., IT support, background checks).

Regulatory Bodies: When required by law or to protect our rights or the rights of others.

Business Transfers: In the event of a merger, acquisition, or asset sale, your data may be transferred as part of the business.

We ensure that all third parties respect the security of your personal data and comply with privacy laws.

6. International Data Transfers

Your personal data may be transferred to countries outside the United Kingdom or the European Economic Area (EEA). When we transfer your data internationally, we ensure it is protected through mechanisms such as:

Adequacy Decisions by the European Commission or UK authorities.

Standard Contractual Clauses approved by the European Union or UK regulators.

Binding Corporate Rules where applicable.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. Generally, we will keep:

Candidate Data: For up to [timeframe] after the last interaction, unless extended by consent.

Client Data: For as long as the client relationship continues, plus any retention required by law.

Website Usage Data: For [timeframe] to monitor website performance.

Once the retention period expires, your personal data will be securely deleted or anonymised.

8. Your Rights

Under applicable data protection laws, you have the following rights:

Access: Request a copy of your personal data.

Correction: Correct any inaccurate or incomplete data.

Erasure: Request the deletion of your data (the right to be forgotten).

Restriction: Limit the processing of your data.

Objection: Object to processing based on legitimate interests.

Data Portability: Request to transfer your data to another service provider.

Withdraw Consent: At any time where consent is the legal basis for processing.

To exercise any of these rights, please contact us at [insert email address]. We will respond to your request within the legally required timeframe.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. Our security measures include:

Encryption: Protecting sensitive data during transmission.

Access Controls: Limiting access to personal data to authorised personnel only.

Regular Audits: Ensuring compliance with data protection policies and procedures.

However, please note that no system can be entirely secure, and we cannot guarantee the absolute security of your information.

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience on our website. Cookies are small text files stored on your device. We use cookies to:

Recognise returning visitors.

Personalise content and job recommendations.

Analyse website traffic.

You can control cookies through your browser settings. For more information, please refer to our Cookie Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically to stay informed about how we protect your data.